Outside Service Providers
At CHeS, the school sometimes contacts outside organizations to perform specialized services such as printing, market research, or data processing. Suppliers of specialized services are given only the information necessary to perform those services, and CHeS takes appropriate steps to ensure that such information is securely transferred and stored, and is used only to fulfill the purposes for which it was disclosed to the service provider.
Restricting Sharing Information
If an individual wishes to limit the sharing of personal information as permitted by law, the individual must submit to the Privacy Officer a written letter specifying which items of personal information are limited and to whom these items are to be restricted. The Privacy Officer will notify the individual whether the requested information can be restriced in the manner requested.
How Long Is Personal Information Retained?
Personal information will only be retained for the period of time required to fulfill the purpose for which it was collected. Once the personal information is no longer required to be retained to fulfill the purposes for which it was collected and is no longer required or permitted to be retained for legal or business purposes, it will be destroyed or made anonymous.
Principle 6 – Accuracy
CHeS will take appropriate steps to ensure that personal information collected by CHeS is as accurate and complete as is reasonably required in connection with the purposes for which it was collected, used or disclosed. Employees are responsible for providing up-to-date personal information to the school.
Principle 7 – Safeguarding Personal Information
CHeS will protect personal information by security safeguards that are appropriate to the sensitivity level of the information.
Employees are appropriately educated about the importance of privacy, and they are required to follow the school’s policies and procedures regarding the handling of personal information.
An employee’s failure to abide by school policies may result in discipline, up to and including termination of employment.
Employee Files: Electronic Files and Information Security
The school manages electronic files appropriately with passwords and security measure that limit access to unauthorized personnel. The school’s security practises are reviewed periodically to ensure that the privacy of the personal information is not compromised.